You are here

Digital Initiatives Librarian

Key Job Elements:

Library Collection Management

  • Perform original and copy cataloging in all formats in both English and non-English languages
  • Maintain library collections and supervise volunteers in stack maintenance projects.
  • Manage library acquisitions including ordering and receiving processes, verifying bibliographic information for items ordered and completing requisitions
  • Manage serials and auction catalog collections by checking in new issues/catalogs, claiming missing issues, and renewing subscriptions.  Retroactively catalog older auction catalogs.
  • Collaborate with the Head of Archives & Special Collections in assessing policies and workflows
  • Liaise with the Volunteer Services Supervisor in the management of the Volunteer Library
  • Process interlibrary loan requests
  • Prepare and send out materials for binding or conservation
  • Process and acknowledge gifts


Digital Assets Management

  • Serve as coordinator for internal and external rights and reproductions
  • Manage copyright and licensing for exhibitions, publications, and other projects
  • Serve as the administrator for the institutional digital asset management system (DAMS)
  • Maintain integrations between the DAMS (NetX), Collections Management Software (TMS), and the website (Drupal)
  • Implement and instruct digital preservation best practices to museum staff
  • Process and catalog collection images
  • Review photography contracts
  • Manage the software/development budget for the Digital Assets Department
  • Coordinate metadata creation for digitization projects
  • Create documentation for digital processes on campus
  • Maintain Hillwood's digital presence in external forums, such as the Internet Archive
  • Supervise Volunteers and Interns
  • Provide research and reference assistance























Skills and Abilities:















Work Environment and Physical Conditions:


  • Master’s degree in Library/Information Science from an ALA accredited program
  • Knowledge of automated cataloging using modern metadata standards, authority control, and acquisitions processes such as Library of Congress Classifications, AACR2, MARC21, LC subject headings, RDA and LCNAF
  • Knowledge of OCLC Connexion Client and integrated library systems
  • Understanding of library acquisition operations, policies and procedures
  • Experience in developing, preserving and managing digital collections in a library, archives or museum setting
  • Strong understanding of copyright
  • Experience with library catalogs, research databases and other library related software
  • Understanding of appropriate preservation practices for rare books and other special collection materials




  • Foreign language skills (French or Russian) are desirable
  • Strong interpersonal, communication and organizational skills
  • Excellent computer skills and proficiency with Microsoft Office Suite
  • Ability to work independently with close attention to detail and accuracy as well as work as part of a team
  • Reading and writing proficiency consistent with noted educational requirement;
  • Excellent technical and interpersonal skills, including the ability to foster a collegial work environment that encourages change and innovation



The physical requirements and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job or may be encountered while performing the essential functions of this job.


The employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about their work area, between buildings and the campus grounds, handle various types of media and equipment, and visually or otherwise identify, observe and assess.   The employee is occasionally required to lift up to 15 pounds.  


Reasonable accommodations may be made to enable qualified individuals with a disability to perform the essential functions to the extent Hillwood may do so without undue hardship.  The term “qualified individual with a disability” means an individual who with or without reasonable accommodation can perform the essential functions of the position.   


Hillwood is a progressive, equal opportunity employer and all candidates are encouraged to apply.  For prompt consideration, please send a cover letter and resume to: