You are here

Development Officer


Department: Development 
Title: Development Officer
Status: Full Time/Non-overtime eligible (Exempt)
Work Schedule: Generally comprises ten eight hour days in a two week period.  Some evening hours or weekend days may be required in addition to special event coverage in order to meet job requirements.
Travel: 0 – 10%

Job Summary:

The Development Officer is responsible for the day-to-day management of all aspects of the institutional giving program, which includes identifying prospects; managing cultivation, stewardship, and benefits fulfillment for foundation, corporate, and government support; overseeing gift acknowledgement; and maintaining the grants pipeline and reporting calendar.   This position is charged with raising over $1 million annually.   

Plays a leading role as the primary staff person responsible for insuring the proper stewardship and cultivation of all institutional donors at a key moment of growth for Hillwood.  Together in close partnership with the Executive Director, Director of Development, and members of the Development Committee of the Board of Trustees, this individual manages essential relationships for the Museum; maintaining and growing all aspects of institutional giving, including foundation, corporate and government grants, and sponsorships, and specified support for Hillwood exhibitions and programs.

Key Job Elements:

Strategy and Leadership
  • Works with the Director of Development and other key staff to establish annual revenue goals, strategies, and priorities for foundation, corporate and government support. Collaborates with senior staff to develop and implement strategies to maintain current institutional funders and to identify and cultivate new resources and relationships.
  • Manages donor stewardship, solicitation and cultivation of relationships with past, current and potential funders, often in coordination with the Executive Director and the Director of Development.
  • Writes initial grant narratives for exhibitions, programs and other projects that can be tailored for specific requests and proposals, and coordinates the writing of letters of inquiries, grant proposals and reports for foundations and government agencies.  
  • Meets regularly with the Director of Development to coordinate activities, along with the Museum’s Development Committee and other Board members. Also meets regularly with senior and program staff to stay informed of Museum projects and general institutional direction. Communicates regularly with program staff to ensure grant objectives are met and monitors progress of projects in relation to grants. Ensures timely and accurate reporting to foundations, corporations and government agencies.
  • Works closely with other Museum staff in the design and coordination of Museum events and special exhibition openings, maximizing these events as cultivation opportunities for institutional funders.
Foundation Support
  • Working closely with the Director for Development, manage all aspects of an essential and successful foundation giving program at the Museum designed to meet combined unrestricted and specified annual goals.    
  • Works with the Director of Development and the Board of Trustees to identify and cultivate foundations to support the Museum and facilitates Trustee solicitation and on-going communications.
  • Maintains a high level of consistent reporting and stewardship for all foundations.
Corporate Support
  • Meet corporate giving goals at Hillwood, including specified and unrestricted support.
  • Works with the Director of Development, Executive Director and the Board of Trustees to identify and cultivate corporate prospects and facilitates Trustee solicitation and stewardship of corporate sponsors.
  • Writes proposals for corporate sponsorships and grants, ensuring that sponsorship packages are fully vetted by Hillwood staff and when appropriate, by Executive Director and negotiates and finalizes sponsorship agreements and contracts.
  • Ensures fulfillment of sponsorship benefits in line with and as a compliment to the Museum’s Membership programs.
  • Serves as primary contact for corporate prospects and funders as well as foundation and government agencies. Makes solicitation phone calls, follow-up calls, and facilitates communications between Staff/Senior Management and corporate partners.
Government Support
  • Working closely with the Director of Development, manages deadlines and reporting schedule to maintain and expand government support for Hillwood, achieving annual target support from local resources, namely the District of Columbia,  national grants, and the National Endowment for the Arts (NEA).
  • Provides budget reports, along with qualitative and quantified analysis as required for all government funders.  
  • Participates in the development of short- and long-term fund raising plans and develop annual goals for the growth of individual support, along with a plan with strategies to achieve those goals.
  • Participates in organizing and executing development related special events. 
  • Utilizing the Donor Perfect database, tracks all individual fund raising and prospecting activity with an eye on continual growth and improvement. Maintains accurate and complete records of contacts and communications and analyze donor and prospect data to identify and qualify targets for restricted and unrestricted support.
  • Maintains credit lines for exhibitions and programs to ensure proper acknowledgement of funders on all Hillwood printed and electronic collateral.
  • Uses the Donor Perfect database to maintain institutional contact information and to track proposals and progress toward meeting goals.
  • Attend all Development events, including exhibition openings, donor benefit and cultivation events, as a member of the Development Department, attend Hillwood events to cultivate and meet potential donors.
  • Performs other tasks as needed and is available to work weekends and evenings when necessary.
Organizational Relationships
  • Reports to Director of Development.
  • Supervises assigned volunteers and outside vendors.
  • Interacts with various levels of Staff, Visitors, Members and Volunteers. 


  • Bachelor’s Degree; some graduate education preferred.
  • Five years’ comprehensive development experience with a successful track record of fundraising in the $1 million plus range from the noted sources.  Museum experience is a plus.   
  • Demonstrated track record of writing successful grant proposals at corporate, foundation and government levels. 
  • Solid writing and speaking ability and strong interpersonal skills.
  • Excellent verbal communications with an emphasis on persuasion and generating action.
  • Demonstrated time management skills and detail-orientation. 
  • Analytical and report writing skills.
  • Access and employ job related computer software (i.e. Microsoft Office, Donor Perfect) at an effective proficiency level.
  • Accuracy, timeliness and strong organizational skills essential. 
  • Works independently with limited supervision. 
  • Adept at correspondence and other required materials in support of development activities.   
  • Well organized with a strong detail orientation and penchant for action.
  • Must understand and respect confidential nature of development work.
  • Customer service orientation and mindset.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term “qualified individual with a disability” means an individual who with or without reasonable accommodation can perform the essential functions of the position.    While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about their work area, between buildings and the campus grounds, handle various types of media and equipment, and visually or otherwise identify, observe and assess.   The employee is occasionally required to lift up to 25 pounds.   


The preceding job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this classification. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job.

To apply: 

We are a progressive, equal opportunity employer and all candidates are encouraged to apply. You can do so by sending a cover letter noting your pay requirements and your resume to:

Please note Development in the subject line.