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Assistant Librarian

Title:                                            Assistant Librarian

Employment Status:                Part-time Temporary. Non-Exempt and Overtime Eligible. 

Time Commitment:              16 -20 hours per week.  Total number of scheduled hours varies based on need. 


Job Summary:

Assists with the day-to-day operations of the Special Collections Library with an emphasis on collection management activities such as acquisitions and cataloging.  The Assistant Librarian will also provide research and reference assistance to museum staff, volunteers and the general public.


Key Job Elements:

  • Perform original and copy cataloging in all formats in both English and non-English languages
  • Maintain library collections and supervise volunteers in stack maintenance projects.
  • Manage library acquisitions including ordering and receiving processes, verifying bibliographic information for items ordered and completing requisitions
  • Manage serials and auction catalog collections by checking in new issues/catalogs, claiming missing issues, and renewing subscriptions.  Retroactively catalog older auction catalogs.
  • Collaborate with the Archivist/Librarian in assessing policies and workflows
  • Liaise with the Volunteer Services Supervisor in the management of the Volunteer Library
  • Assist in describing digital resources using appropriate metadata schemas
  • Process interlibrary loan requests
  • Prepare and send out materials for binding or conservation
  • Process and acknowledge gifts
  • Assist in providing research and reference assistance
  • Other duties as assigned, including those to benefit the Archives & Special Collections Library, and priority campus-wide projects


Organizational Relationships:

  • Reports to Head of Archives & Special Library Collections.
  • Interacts with staff and visitors.



  • Master’s degree in Library/Information Science from an ALA accredited program.


  Essential Skills & Abilities: 

  • Knowledge of automated cataloging using modern metadata standards, authority control, and acquisitions processes such as Library of Congress Classifications, AACR2, MARC21, LC subject headings, RDA and LCNAF
  • Knowledge of OCLC Connexion Client and integrated library systems
  • Understanding of library acquisition operations, policies and procedures
  • Foreign language skills (French or Russian) are desirable
  • Experience with library catalogs, research databases and other library related software
  • Understanding of appropriate preservation practices for rare books and other special collection materials
  • Strong interpersonal, communication and organizational skills
  • Ability to work independently with close attention to detail and accuracy as well as work as part of a team
  • Excellent computer skills and proficiency with Microsoft Office Suite
  • Demonstrates a commitment to the spirit of Hillwood’s mission, vision, and interpretive messages, and keeps them at the forefront of all endeavors.


Work Environment:    

The work environment characteristics described here are representative of those an Assistant Librarian encounters while performing the essential functions of the role.   While performing the duties of this job, the employee is frequently required to receive oral and written instructions in English and to clearly communicate in English in person, over the telephone, over the radio, through email and through other electronic means.   Employee is required to move about their work area, between buildings and the campus grounds; ascend and descend stairs; and stand and/or sit for extended periods of time.  The employee is occasionally required to lift, drag and/or move up to 25 pounds unassisted. The employee is required to visually or otherwise identify, observe and assess.    Reasonable accommodations may be made to enable qualified individuals with a disability to perform the essential functions to the extent Hillwood may do so without undue hardship.  The term “qualified individual with a disability” means an individual who with or without reasonable accommodation can perform the essential functions of the position.



The preceding job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by a Assistant Librarian. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required to do this role.




To Apply:               

We are a progressive, equal opportunity employer and all candidates are encouraged to apply.  You can do so by sending a cover letter and your resume to:  


Please note “Assistant Librarian” in the subject line.